For residency applicants

Application period for residencies begins on 1 August and ends on 31 August 16.00 Finnish time (Eastern European Summer Time, GMT + 3).

The Saari Residence, maintained by Kone Foundation, is a residence for artists and researchers in Mynämäki, Finland. Its purpose is to offer artists and researchers from different disciplines a peaceful working environment and excellent opportunities for interaction.

Spring, autumn and winter are reserved for individual artists working in four two-month periods while the summer, from May to August, is reserved for intensive group work. During the spring and autumn, there are usually nine residency guests at a time at four different periods, and during the summer all premises are reserved for groups. During the individual residencies, the Saari Residence’s invited artist is also in residence from September until the end of April. Residency includes an apartment, a workspace and a monthly grant of either €2,350 or €2,700 per month, depending on the experience of the applicant. Groups can apply for grant to cover living and travel expenses during their residency.

The Saari Residence offers the opportunity for peace and tranquillity, and the possibility to focus on the creative work undisturbed. Saari Well is also an opportunity for artists and researchers working at the Residence to meet, share, and leave their mark on each other’s thoughts, work and the Saari Residence. Residents can also participate on the projects of the Saari Residence’s Community Artist. The Community Artist works in the residence all year round.

Researchers working under a Kone Foundation grant have the possibility of staying at the residence: in the winter, one apartment and workspace is reserved for a researcher, and research projects supported by the foundation may come and work in the main building of the Saari Residence for short, intensive periods.

Who can apply, what for and for which period?

Who can apply

Individual residency

Two-month individual residencies are intended for individual artists, translators, curators and critics of all disciplines and all nationalities  for the purpose of carrying out a project proposal presented in advance.

Group residency

Group residencies are intended for collectives, such as community and environmental artists, and independent theatre groups. Groups may apply for the use of workspaces for 2 to 4 weeks in May, June, July and August for the purpose of realizing a project proposal presented in advance.

Especially welcome are applications for projects involving co-operation between Finnish and foreign artist groups. These groups must also select a Finnish group representative or chargé d’affairs to fill in the application form and act as a contact person.

Emphases

Individual residency

For each two-month residency period, diversity is emphasized: both Finnish and foreign and young and more experienced artists are chosen as well as artists representing different art forms. Another central criterion is that the artist’s work is innovative and current. The objective is that at least some residents represent new or marginal art forms.

Group residency

In group residencies is emphasized that the work is innovative and current and also represent new or marginal art forms. Especially welcome are applications for projects involving co-operation between Finnish and foreign artist groups.

Time period

Applications are for residencies during the following year.

Individual residency

The two-month working periods for individual residencies take place as follows:

Period 1: January to February
Period 2: March to April
Period 3: September to October
Period 4: November to December

Group residency

Group residencies for 2 to 4 weeks take place during the months of May, June, July and August.

Monthly grant for individual residency and grant for group residency

Monthly grant for individual residency

Residency includes an apartment, a workspace and a monthly grant of either €2,350 or €2,700 per month, depending on the experience of the applicant. If the applicant chooses the higher grant, this must be briefly motivated in the application. The grant is intended for living and travel expenses as well as other costs. Working and living at the Residence is a prerequisite for receiving the grant.

Grant for group residency

The group residency grant is awarded to the number of people and plan stated in the application. Groups can apply for grant to cover living and travel expenses during their residency. Assistance can also be provided for any supplies required during the residency. Residency period includes also accommodation and a workspace.

Residencies for researchers and non-fiction writers working under a Kone Foundation grant

Researchers and non-fiction writers who already are working under Kone Foundation grant have the possibility of staying at the residence: in the winter, one apartment and workspace is reserved for a researcher, and research projects supported by the foundation may come and work in the main building of the Saari Residence for short, intensive periods. Such applicants do not need to send in an application but should instead contact Executive Director Hanna Nurminen directly. Please note that only those researchers who already are receiving grant from Kone Foundation are eligible for the residency place for researchers.

The working periods for researchers and non-fiction writers working under a Kone Foundation grant are as follows:

Period 1: January to February
Period 2: March to April
Period 3: September to October
Period 4: November to December

Accessibility

The Saari Residence strives to take accessibility into consideration in its operations.

Read more about accessibility in the Saari Residence


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Application period and the processing of applications

Application period

The application period for residencies begins on 1 August and ends on 31 August at 16.00 Finnish time (Eastern European Summer Time, GMT + 3) each year.

Only the applications submitted online during the application period will be taken into consideration.

How applications are processed?

The applications are reviewed by peers. The reviewers are experts in the field or sub-discipline under which the application has been collocated, and they have the necessary experience to assess applications.

Just one reviewer usually evaluates the artistic value of an application. We believe this is the best way to select projects that are more interesting based on their artistic content compared with several reviewers making decisions as result of compromises. The reviewers of Kone Foundation applications generally vary from year to year. By changing reviewers, we want to maintain a plurality of views in the decisions that the foundation is making.

Kone Foundation does not reveal the names of its peer reviewers. We believe anonymous reviewers make bolder suggestions regarding grant recipients.

Decisions

Decisions regarding awarded residencies are made by the Board of Kone Foundation in a meeting held at the beginning of October.

A list of residency recipients is published on our website a day after the meeting at the latest. Residency recipients also receive a letter of notification in the mail and by e-mail. The names of residency recipients are published in the foundation’s annual report.

Criteria for the decisions

The Board of Kone Foundation does not disclose the grounds for its decisions regarding individual applications, nor does it disclose the names of the experts who evaluate the applications. The general criteria by which the funding and residency applications received by Kone Foundation are assessed include the following:

  • The applicant’s artistic merit is evaluated by peer review on the basis of the applicant’s work plan, curriculum vitae and portfolio, along with the reference letters accompanying the application.
  • One central criterion is that the artist’s work must be innovative and current. The objective is that at least some of the residents must represent new or marginal art forms. For each two-month residency period, diversity is emphasized: both Finnish and foreign and young and more experienced artists are chosen as well as artists representing different art forms.
  • In addition to the artistic merits of the applicants, their eventual contribution to the interaction between residents is evaluated (i.e. the Saari Well).
  • Many practical issues also have an effect on the decisions: For each two-month residency period only one recipient whose work requires the use of the artist’s studio facilities or the dance studio can be selected. Of the remaining residency holders, some can use the woodworking shop, some the metalworking shop, and others can work in their apartments. In general, seven artists are selected for each of the four residence periods. The decisions also depend on which residency period is suitable for each particular applicant.
  • The final decisions also take into consideration the overall quality of each application in relation to all the others. Aspects of social policy, arts policy and research policy are taken into account, too. In general, in its allocation of funding Kone Foundation is conscious of the importance of supporting academic and cultural diversity in Finland.

Privacy protection

All applications are handled confidentially. Persons involved in processing and evaluating the applications do not publicly discuss any applicant’s characteristics, personal circumstances or any information relating to any applicant’s economic situation.

The data that applicants convey about themselves by applying for Kone Foundation research funding are entered into a personal data register held by the foundation. The registrar’s rights to collect, store, use and otherwise handle personal data are regulated by law. These general legal provisions are contained in the Act on the Protection of Privacy in Electronic Communications (516/20014).

Every ‘data subject’ (i.e., the person to whom the personal data pertains) has the right to access and inspect the personal data relating to themselves. According to Finnish privacy protection laws, secrecy regulations must not infringe the right of persons to obtain knowledge as to whether personal data pertaining to him or her is stored in a personal data register, and if so in what manner. The registrar must also respond to any requests for access to one’s own personal data by informing the person concerned of the sources of information in question. The registrar must also inform the person concerned as to how their personal data are used, and of any third parties to which it is regularly released.

The right of access can be withheld in certain situations regulated by the privacy protection laws, and the right of access does not apply, i.e., to information collected for purely scientific and statistical purposes.

Requests for access to the personal registry data are to be sent to Kone Foundation in writing, or made in person at the Kone Foundation office. For more information see Sections 26-28 of the Personal Data Act (523/1999). The required information must be given without undue delay, in an intelligible form, and in writing if requested. If carried out only once per year, the right of access is free of charge.

Information on Kone Foundation’s research grant applicant and recipient register and on implementing one’s right of access can be found in the description of Kone Foundation’s data protection procedures.


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Creating an application

  • Write the summary and the work plan carefully.
  • Prepare the application in time, because the online service will become congested and slow down as the deadline approaches.
  • Make sure you have submitted the application form online along with all the required supporting attachments. When you have sent the completed form, Sent will be displayed on the main page of the online applications service.
  • Please do not send the application form by mail to the Saari Residence.
  • The reference letters must be submitted online by 31 August at 16.00 Finnish time (Eastern European Summer Time, GMT + 3).

The online application service

Residency applicants should carefully complete the online application form and submit it online to Kone Foundation by 31 August, 16.00 Finnish time (Eastern European Summer Time, GMT + 3).

  • The applications cannot be submitted after the online service has closed.
  • Only the applications submitted by the deadline are taken into consideration.
  • Please do not send the application form by mail.

The online application service

Creating, editing and sending the application

  1. Sign in to the online applications service with your username and password (if you have not used the service before, create a username)
  2. Create a new form
  3. Edit (complete, preview, print)
  4. Accept the application and submit it to Kone Foundation

When the online form has been submitted, Sent will be displayed on the main page of the online application service. If the applicants wish to make further changes to the completed form, they should select Cancel application. Cancelling the application will not delete it. Please note: application cannot be edited after the deadline.

If Received is displayed on the main page and the applicants wish to make further changes to the form, they should contact the Saari Residence office.

Summary and bold initiatives

The application form contains a space in which the applicant should write a summary of her/his/their work plan; there is also a chance for the applicant to present her/his/their artistic thinking later.

The summary is very important for the evaluation of the application. The foundation may use the summary for communicative purposes, such as its own website.

The application form includes the following questions regarding the applicant’s motivation and interests:

  • What are your reasons for wanting to work and stay at the Saari Residence?
  • What are your interests outside your work?
  • How do you wish to evolve in your career and in your life in general?
  • What sorts of ideas and expertise do you wish to share with the other residents, and what would you wish to receive from them?
  • What sorts of themes would you like to see in the group workshops and the Saari Well?

It is important to answer these questions carefully. The answers are central in deciding which artists will work at the Saari Residence at the same time.

Choosing the correct residency type and field of art

It is essential to select the correct residency type (individual or group residency) and one of the fields of art provided in the application form, so that the application can be given to an expert in the appropriate field.

If your work is essentially a fusion of different fields of art it is possible to choose other secondary fields of art (Fields of art 2–3) besides the primary field of art (Field of art 1). A specialist of the primary field usually evaluates the application.

The monthly grant included in the individual residency varies depending on the experience of the applicant. If the applicant chooses the higher grant, the motivation for this must be briefly explained in the application.

Choosing the workspace and the residency period

In the application form, the applicants must also choose the kind of workspace they will require. For more information about the workspaces, please see Accommodation and workspaces. In the Additional wishes field, the individual applicants should include a mention of whether they are interested in the residency even if they do not get their first choice in workspace.

The individual applicants must choose in the application the working period most suitable to their needs. The applicants may opt for more than one of the choices; the applicants must choose all periods that are suitable for them. The groups must choose all suitable dates for residency as well as the length. Specific requests regarding the residency period may be expressed in the Additional wishes field.

If the applicant wishes to work at the Saari Residence during the individual residency periods with a spouse, work partner or a larger group, they must each apply for the residency separately. The application should include a mention that the residency is being applied for collectively. The application should also state whether the applicant wishes to be accepted even if the partner or work group is not. During residency, it is possible to receive short-term guests, such as members of a work group.

Working periods for the individual residencies are as follows:

Period 1: January to February
Period 2: March to April
Period 3: September to October
Period 4: November to December

Groups may apply for the use of workspaces for 2 to 4 weeks in May, June, July and August for the purpose of realizing a project proposal presented in advance. The application should include information on all group members or, at the very least, an assessment of how many people will simultaneously be staying at the Saari Residence. 1–3 people stay in one apartment, depending on the size of the group. For more information about the accommodation, please see Accommodation and workspaces

The group residencies are meant for the work group who has applied and awarded the residency grant. During the intensive group residencies it is not possible to accommodate extra guests or the group member’s children and their childminders. Guests, children and their childminders need always extra accommodation which may affect for example to the possible size of the other group working in the residency at the same time and also to the whole scheduling of the summer group residencies. The group residencies are short-term working periods, so it is easier for the group members to arrange child care than in the two month individual residency.

Grants from other sources and other funding

Applicants must list on the application form all grants received during the preceding three years, and any applications that are pending at the time of applying for Kone Foundation funding. Applicants must inform Kone Foundation immediately if he/she/they receive funding from any other source during Kone Foundation’s application and processing period.

If an applicant is granted Kone Foundation residency funding without informing us of successful grant decisions from other sources, the Kone Foundation decision may be repealed.

If a grant recipient simultaneously receives some other grant to support their work, only a portion of the residency grant will primarily be paid.


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Attachments

General information on the supporting attachments

The evaluation of the artistic merits of the applicants is based on their work plan, curriculum vitae and portfolio as well as the reference letters attached to the application.

Applications or supporting materials received after the deadline cannot be taken into account. Exceptions to this include certificates and permissions to defend a thesis that are granted after the application period has ended. These can be sent to the Saari Residence office, preferably by email, until halfway through September at the latest.

All the necessary attachments should be uploaded to the online application system and attached to the application. The file format should be PDF. The maximum size of one file is 3 Mb. Remember to select the file type from the drop-down list on the online application form.

The attachment can also be a link to a specific web page or online video service etc. Remember to select the link type from the drop-down list.

If it is impossible to attach any of the supporting attachments using the online service, they can be mailed to the Saari Residence office by the deadline. The date on the postmark is sufficient. The foundation cannot guarantee that an attachment sent by ordinary mail will be evaluated, because the evaluation mostly takes place online.

If attachments have been mailed by post they can be retrieved from the Saari Residence office at a time separately agreed upon after the grant decisions have been made. If an applicant wants the attachments to be posted back to them, a return envelope with sufficient postage must be sent in with the application. If attachments are to be returned abroad, a sufficient amount of international reply coupons must also be included.

Work plan

The purpose of the project proposal or the work plan is to describe the applicants’ primary goals as well as how the applicant intends to accomplish those goals during their stay at the Saari Residence.

The goal can be artwork or more generally artistic work and the artistic process and development. The project proposal can also include, for example, a description of working methods and scheduling plans. A good project proposal should answer the questions Why, How, When, Who and With whom. The work plan should be 1 to 3 pages in length.

The proposal should include:

  • The aims and objectives of the project
  • A description of the working methods
  • The names of the participants and possible partners
  • Schedule

In the project proposal it is also important to highlight the way in which your work is a bold initiative.

If the applicant is a work group, the role of each member of the group in the project should be indicated in the project proposal.

Curriculum vitae (CV)

The purpose of a CV is to provide a concise overview of the applicant’s training, experience and artistic merits. The CV should include, for example, significant exhibitions, performances, work assignments, received grants and awards as well as publications. The appropriate length for a CV is 2 to 4 pages.

Portfolio

A portfolio should display the applicant’s merits in the field of art and give an impression of the person as an artist. The portfolio provides a sample and evidence of the applicant’s form of expression, the quality of his artistic thought processes, know-how and special skills. In addition to samples of the applicant’s art, a portfolio can include, for example, articles and reviews regarding the applicant’s art.

You can also compile your portfolio on your own website and attach the link to this in your application.

Breakdown of costs for group residency grant

Groups can apply for a grant to cover living and travel expenses during their residency. In the breakdown of costs, expenses should be evaluated realistically and precisely. For this purpose, the daily allowance given by the tax authorities, for example, can be used as a guideline (please see www.vero.fi). Assistance can also be provided for any supplies required during the residency. The group residencies will not be awarded monthly grants or wages.

Certificate copies

Applicants may include a copy of their most recent degree certificate or diploma, or of any certificate relevant to the grant they are applying for. There is no need to have the copy stamped by a notary public.

All supporting attachments should be sent with the application before the deadline. Exceptions are certificates awarded after the deadline for the Saari Residency applications. These should be sent to the Saari Residence office as soon as possible, no later than 15 September and preferably by e-mail.


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References

It is essential to include with the application a reference from someone highly familiar with the applicant’s work.

Applicants may include several references with their application if they wish. The name, qualifications or profession, and contact information of the referee(s) should be entered on the online application form in the section headed Referee or Referees.

The applicant should ask the referee(s) to submit their recommendations using the online reference system. In applications made for groups it is particularly important for the referees to indicate the name of the person responsible for the application. If the referee has not used the service before, he or she must first register and create a username and password.

The references must be submitted no later than 31 August at 16.00 Finnish time (Eastern European Summer Time, GMT + 3).

References cannot be submitted after the online service has closed. Only the references submitted online during the application period will be taken into consideration.

The online reference system should preferably be used; if this is not possible, please contact the Saari Residence office.

The online reference system


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Attachments for residency applications

Individual residencies

  • Work plan (maximum 3 pages)
  • CV or equivalent
  • Portfolio
  • Reference

Group residencies

  • Work plan (maximum 3 pages)
  • Breakdown of costs for group residency grant
  • CV(s) or equivalent
  • Portfolio including examples of work
  • Reference

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Frequently asked questions

I am a researcher/non fction writer and I do not have funding from Kone Foundation. Can I apply for the residency grant?
No, because there is no separate residency grant for researchers or non fiction writers. However, researchers and non-fiction writers who have already been awarded funding from Kone Foundation can also ask for a residency at the Saari Residence. You can read more about Kone Foundation grants from here.

I want to work in the residency with my work partner. Is it possible and is it individual or group residency? How do I continue with my application?
Yes, it is possible to work in the Saari Residece with a work partner. If you want to at the Saari Residence during the individual residency periods with a spouse, work partner or a larger group, you must each apply for the residency separately. The application should include a mention that the residency is being applied for collectively. The application should also state whether the applicant wishes to be accepted even if the partner or work group is not. During residency, it is possible to receive short-term guests, such as members of a work group.

Can I send my portfolio via email?
We recommend that all the necessary attachments are uploaded to the online application system and attached to the application. The file format should be PDF. The maximum size of one file is 3 Mb. Remember to select the file type from the drop-down list on the online application form.

The attachment can also be a link to a specific web page or online video service etc. Remember to select the link type from the drop-down list.

If it is impossible to attach any of the supporting attachments using the online service, they can be mailed to the Saari Residence office by the deadline. The date on the postmark is sufficient.

The foundation cannot guarantee that an attachment sent by ordinary mail will be evaluated, because the evaluation mostly takes place online.

Can I send a reference after the deadline?
References must be sent using the online service for references on 31 August by 4 pm Finnish time at the latest. After this the reference service will close and will not accept any more references. Only references sent during the application period will be considered.

My recommender sent only a paper version of the reference. What should I do?
The best way to provide a reference is through the online service for references. Applications are mainly evaluated online, so a reference sent on paper may not be taken into account. However, if a reference is sent by the deadline for applications, we can attach a note to the online application form that a paper statement has been received.

Do I also need to mail my application?
No. Applications are sent via the online service. Only applications sent via the online service are considered.

When does the application period for the Saari Residence end?
The application period ends on 31 August at 4 pm Finnish time.

When are the decisions on the awarded grants made?
The decisions are announced at the start of October. We will announce the actual date nearer the time. We will send grant recipients an email and letter. We will also publish the names of grant recipients on the website. We do not inform unsuccessful applicants separately.

Why was I not awarded a grant?
Kone Foundation does not provide explanations for individual grant decisions. The foundation receives a large number of good applications each year and it is unable to provide funding for every good application.


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